Detailed guide about Business Registration in the USA

Rajiv Shah
Rajiv Shah
August 21, 2022
Detailed guide about Business Registration in the USA

There are many countries in the world, and each has its nuances to business registration. Whether you're setting up a new company in New York or looking for assistance with business registration in the USA, it's essential to find out all the information you need before you start your search. In this post, we'll be exploring how people register businesses in America, with an emphasis on what is needed and what forms are necessary.

The basics of business registration in the USA

In the USA, business registration is handled by the state agency that operates within each state; there are over 50 of them in total. You'll need to apply to them with your company documents and the appropriate fee. Once you've submitted your documentation and paid the fee, it may take a few days before you receive any back from the agency. The steps vary between states, but here's a general outline of what you'll need to do.

Steps to start a business in the USA

If you're thinking about registering your business in the USA, it's obvious that you have a budget to comply with. There are a few steps to getting started:  

1. Choose a name for your company

You have to choose a name for your company before going any further, and this should be descriptive and unique enough to separate you from other companies. Most people just take their names or the names of family members when naming their businesses, but this isn't necessarily the best idea since they will then be personally liable as well.

There are a lot of trademarks to register when choosing an original name, so it's best to set up a small business online with an available domain name first and then search for any relevant trademarks before going further. The last thing you want is an expensive lawsuit over trademark infringement after all your hard work!

2. Choose a business type

This will be either a sole proprietorship or a corporation. There are different levels of corporations as well as different types of sole proprietorships. Most people will want to use a corporation to start their business because it's easier for them to comply with the rules and it provides them with more flexibility than corporations like an LLC. 

3. Apply for a federal tax number

This is the number that's required by the post office, other banks, and many other businesses. Once you've chosen a business form you need to register it with the state agency. When registering your company, there are numerous forms required and you'll need to fill them out yourself. Most states don't require special branding like a logo or name on the documents, but it's always best to make them as pretty as possible so that people can recognize your business easily.

4. Pay the registration fee

There is an initial registration fee that varies from state to state, and then payment must be made if you later want to renew your registration when it runs out or if law changes occur. The fees are generally between $100 and $300 depending on the business type.

5. Incorporate your business

You must file incorporation documents with the secretary of state or in the relevant jurisdiction where you want to register your business. This means that you will need to submit articles of incorporation, which contain the name and address of your company along with the location for meetings. You'll also need a document called bylaws, which are essentially rules that have to be agreed upon by shareholders. The bylaws should outline how meetings will be held and how shareholders can make decisions within the company about voting.

6. Arrange your business bank account in the USA

You'll need to arrange an American bank account for your business to be able to pay your bills. If you're thinking about setting up a small business online in the US, you can consider opening a free checking account with the local bank to see what it's like to use before you pay.

7. Apply for a trade license

To run a company in the USA, you must apply for a trade license from the secretary of state within the state where you want to register your company. This means that you will need an application fee and that some states may allow more than one trade. This depends on whether your business will be involved in real estate as well as an online business since there are separate licenses for each.

8. Register your business

Once you have applied for a trade license, the state can register your company within the federal government database, called EIN (Employee Identification Number). This allows you to pay taxes and file tax returns. It also gives you an unassigned phone number that companies can use to contact you, along with a filing address that can be used for all things related to your company.

9. Obtain a business license

To do business in the USA, you will need a business license for your state, which allows you to operate within your jurisdiction. The same applies if you want to run a small online business in California or Pennsylvania. This can be applied online and is relatively cost-effective.

10. Select an invoice solution or payroll service

If you're setting up a small company, the main thing you will need is invoice software and a website to manage your business. There are many different options available and it's best to look at which suits you the most. Your business will need a sales tax number and license if you're going to be doing any sales in the USA, so this will have to be organized as well.

Is it hard to get started?

It's quite simple to register a company in the USA, but it all depends on whether or not you have done your research first and are aware of any potential issues that could arise.

You can visit the IRS (Internal Revenue Service) website for more details on what is required to register a business in the USA. It also has information about different tax rates for sole proprietorships and corporations, so you'll need to make sure that you understand this before you start your business. 


There is no doubt that setting up a business in the USA is easier than in many other countries; however, it's still important to plan and research before you start your business. If you're thinking about making money online by starting a home-based business in the US, make sure to check out our article on the best ways to start a legitimate online business in the USA. It highlights all of the options open to you today so that you can choose where you want to live and work with your new company.

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